This Job Applicant Privacy Notice (“Notice”) how personal data is processed by Toptech Systems, Inc. (“Toptech”), 1124 Florida Central Parkway, Longwood, Florida 32750 (“Company”, “we” or “us”), part of IDEX Corporation (“IDEX” or “IDEX Group and Affiliates”) (please see https://www.idexcorp.com/affiliates-list/ for all companies involved), during the job application process. The Company is committed to the protection of the Personal Data that we process about you in line with the data protection principles set out in the Applicable Data Protection Legislation. This Notice informs you how we Process your Personal Data if you apply for a position with us.
With regard to the Processing of Personal Data of website users, please see our Website Privacy Notice, which you may access here.
This Notice may be amended from time to time. We will post any change to this Notice a reasonable period of time in advance of the effective date of the change.
Capitalised terms used in this Notice are defined in Section 2 of this Notice.
The following terms used within this Notice and defined as follows:
|Applicable Data Protection Legislation||All applicable data protection laws, which apply to the Processing of your Personal Data; in particular the GDPR as well as potential local laws, which may apply in your country.|
|Consent||Any freely given, specific, informed and unambiguous indication of the Data Subject’s wishes by which he/she, by a statement or by a clear affirmative action, signifies agreement to the specific processing of his/her Personal Data. It has to be a clear affirmative act (“Opt-In”). Silence or inactivity are not sufficient. Consent may be withdrawn at any time with effect for the future.|
|Data Controller||The natural or legal person, public authority, agency or any other body which alone or jointly with others determines the purposes and means of the Processing of Personal Data; where the purposes and means of Processing are determined by national or EU laws or regulations, the controller or the specific criteria for his nomination may be designated by national or EU law.|
|Data Processing||Any operation, or set of operations, which is performed on Personal Data or on sets of Personal Data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.|
|Data Processor||A natural or legal person, public authority, agency or any other body, which processes Personal Data on behalf of the Data Controller.|
|Data Protection Officer||Person, which is appointed by the Company to protect the data subjects’ rights and to acts as an interlocutor between the Company and you in order to ensure that the Company complies with all Applicable Data Protection Legislation.|
|Data Subject||Any person to whom the respective Personal Data refers.|
|Data Protection Supervisory Authority||Any public authority which is competent to review legitimacy of Personal Data Processing by the Company and/or enforce your data protection rights against the Company.|
|European Economic Area
|Member States of the European Union, plus Norway, Iceland and Lichtenstein.|
|GDPR||EU General Data Protection Regulation 2016/679.|
|Personal Data||Any information relating to an identified or identifiable natural person (also referred to as ‘data subject’); an identifiable person is one who can be identified, directly or indirectly, in particular by reference to an identifier, such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.|
|Special Categories of Personal Data
|Personal Data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, and the processing of genetic data, biometric data for the purposes of identifying an individual, data concerning health or data concerning a natural person’s sex life or sexual orientation.|
|Any operation or set of operations which is performed on Personal Data or on sets of Personal Data, whether or not by automated means, such collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.|
|Supervisory Authority||An independent public authority, which is established by a European Union Member State (Article 51 GDPR) or any other public authority which is responsible for monitoring the application of Data Protection Law.|
The Company is responsible for Processing your Personal Data and is the Data Controller.
If you have any questions about this Notice, please contact us at
Toptech Systems, Inc.
1124 Florida Central Pkwy
Longwood, Florida 32750
+1 (407) 332-1774
Toptech Systems NV
Nieuwe Weg 1 – Haven 1053
B-2070 Zwijndrecht / Belgium
+32 (0)3 250 6060
You can contact our Data Protection Officer at privacy@IDEXcorp.com
Categories and Sources of Personal Data we Process
We collect and store Personal Data that is provided to us through your application and during your application process. This may include:
We may also obtain the above data about you from other sources, including recruitment agencies, the references you provide us with, websites and other publicly available information on the Internet. This includes, for example, Personal Data that you have obviously made public in the context of an online profile. We may also receive information that you submit to us through third-party websites, such as LinkedIn.
The Company Processes Personal Data of Job applicants for various business purposes that are necessary:
The Company Processes Personal Data on different legal bases:
The GDPR provides you with certain rights in relation to the Processing of your Personal Data, including to:
These rights are not absolute and are subject to various conditions under: (a) Applicable Data Protection Legislation; and (b) other laws and regulations to which we are subject.
You may exercise your rights, by contacting us for example at the contact details given in Sec. 2 above.
You also have the right to lodge a complaint with a competent Data Protection Supervisory Authority.
As a member of a multinational enterprise operating under a matrixed management structure, Company may share Personal Data of Job Applicants with other Toptech group of companies listed in the Annex for the purposes set out in this Notice. Please note that Company only shares Personal Data of Job Applicants with those companies where this is covered by a lawful basis for such Processing.
These transfers are protected by the obligations set out in intra-group agreements that we have entered into among and between the various legal entities comprising the IDEX Group and Affiliates. International transfers within the IDEX Group and Affiliates are governed by EU Commission-approved Standard Contractual Clauses for Controllers and, where relevant, for Processors, complemented by additional safeguards established after the European Court of Justice ruling Schrems-II. You may receive a copy of these Standard Contractual Clauses used in our intra-group agreements by contacting us at the contact details given in Sec. 3 above.
Company may share Personal Data with external vendors that we engage to perform services or functions on our behalf and under our instructions. Where applicable, their Processing of your data will be subject to the GDPR requirements. Company will also ensure that its contracts with these parties ensure that they only Process Personal Data in accordance with our instructions and in order to provide the agreed services and protect the integrity and confidentiality of the Personal Data entrusted to them, in line with the GDPR requirements.
For the purposes set out in this Notice, we may also disclose your Personal Data to our IT service providers, auditors, lawyers, consultants, law enforcement and other public authorities (such as tax and social security bodies), the police, prosecutors, courts and tribunals. Some of these recipients are themselves responsible to determine the purposes and means of the Processing and for the lawfulness of the Processing on their end. Where necessary, we will ensure that appropriate contractual measures are in place to ensure the protection of your Personal Data.
Some of the third parties that we engage to Process your Personal Data are located outside the European Economic Area. We will ensure that these transfers are either
Company will keep and Process your Personal Data only for as long as is necessary for the above-mentioned purposes for which they were collected or for legal obligations. Such legal obligations may arise particularly under tax and commercial law. If your data is no longer necessary for the fulfilment of contractual or legal obligations or for the fulfilment of the above-mentioned purposes, they will be deleted; unless they are needed to secure, assert or enforce legal claims. In this case, we will retain them in accordance with the regular limitation period. During this period, this data is blocked and is no longer available for any other use.
In certain cases, you may choose to not provide us with your Personal Data and/or provide incomplete Personal Data. However, please be aware that we may not be able to proceed with your application procedure properly as your Personal Data may be required for administrative purposes and/or to fulfill statutory requirements.
Your Personal Data will not be used for automated decision-making and/or profiling.